Administrative Assistant Courses Made Simple – Even Your Kids Can Do It

The objective of this article titled “Administrative Assistant Course” is to gather some of the free online Administrative Assistant Courses and to present to the viewers in a consolidated form in order for them to go through quickly and to benefit out of it thereby saving precious time and energy.



 
Administrative Assistants normally provide office support to executives, managers and other professionals. Their services are required invariably in all sectors. It’ s a clerical duty to be performed within the office involving the jobs such as attending to phone calls, receiving and dispatching of correspondence, taking care of customers, making an entry of people’s movement and attendance, maintaining files, bookkeeping etc. In some places, they will be held responsible for recording and monitoring expenditures too and to keep track of materials’ movement. In certain cases, they are required to create history sheets for maintaining a record of important events that had already taken place in the organisation and also that are going to happen in near future and for carrying out the ground works for the same. An assistant can be entrusted with the responsibility of taking care of important clients, prosperous customers, corporate travel plans, organising schedules for executives’ meeting etc. Their work may also become more specialized one, depending upon where they work, e.g. hospitals, law courts etc and they need to develop knowledge and skill in the respective areas of operation. It’ is the basic requirement of an Administrative Assistant to have computer knowledge as they need to work mostly on computer systems and office technologies to assist the administrative department to conduct business and internal operations smoothly. The job of administrative Assistants is a competitive one.They need to undergo technical training if need be, which will fetch them the benefit of having an upper hand over the untrained people and of being more attractive to the employers. The interested viewer is expected to understand the ground realities and to keep them fully equipped with the relevant knowledge and skill by utilizing the free online opportunities available for “ Administrative Assistant Courses”.



 

1.Business and Administration Level 2

This free course titled “ Business and Administration Level 2” is offered online by Vision2learn.

Duration: 14 Weeks @ 10 hours per week

Level: Intermediate

Requirement: Prior qualification is not necessary.

Qualification: Nationally accredited qualification

Certificate: Successful completion of this course will get you a Level 2 Certificate in Principles of Business administration.

About this course:

This course consists of six units, each unit containing an assessment to provide you with an in-depth knowledge of each subject area.

Your learning goals in each unit will be as follows.

Unit 1: Principles of personal responsibilities and working in a business environment

Rights and responsibilities of the employee and the employer, the importance of health, safety and environment, effective communication, learning to work in alignment with colleagues, the techniques of planning your own work, the purpose and importance of improving your own performance and to deal with different types of problems that may be faced in a business environment.



 
Unit 2: Principles of providing administrative services

Attending to phone calls properly, emailing, handling various office equipments, waste minimization techniques, organizing meetings, procedures for organizing travel and accommodation and diary management, providing effective customer service and its purpose, and procedure for the purpose of reception services.

Unit 3: Principles of managing information and producing documents

Principles of managing information related documents, the purpose of information technology, managing electronic & paper-based information and producing basic documents to serve the right purpose, and procedures to be adhered to while producing documents.

Unit 4: Principles of supporting a change in business environment

Reasons for change, reviewing working methods, products or services in a business environment, types of support required for change and their benefits, the purpose of responding positively to changes in working methods, products or services and ways of responding positively to change.

Unit 5: Principles of supporting business events
Necessary support required, ways of extending support for organising and conducting business events, the purpose of showing a positive attitude and ways of facing the related problems in supporting a business event.

Unit 6: Principles of the budget in a business environment
The purpose of budgets for managing financial resources, developing the budgets and managing the budgets.

At the end of the course, you will be able to:

  • Learn the latest working practices to be adhered to in office and administrative services
  • Enhance your practical skills, knowledge and performance in the workplace including organizing & conducting of events and budgeting
  • Develop effective communication skills so as to properly converse with the concerned stakeholders.

2. Essential IT Skills Level 2

This free course titled “ Essential IT Skills Level 2” is offered online by Vision2learn.

Duration: 14 Weeks @ 10 hours per week

Level: Intermediate

Requirement: Prior qualification is not necessary.

Certificate: Successful completion of this course will get you a Level 2 Certificate in IT User Skills which will boost your CV and you will gain IT skills valued by UK employers.

Course description:

This course consists of four units, each unit containing an assessment to provide you with an in-depth knowledge on each subject area. This course will help you gain an intermediate knowledge of widely used Microsoft Office programs including Word, PowerPoint and Excel, master IT techniques to improve your productivity in the workplace and to improve your computer skills so as to develop other careers.

Your learning goals in each unit will be as follows.

Unit 1:
Word Processing software: Entering information, managing documents, editing tools structure and layout, combining information and quality control.

Unit 2:
Presentation software: Entering information, managing presentations, editing tools, slide formatting, animating your presentation and preparing your presentation.

Unit 3:
Spreadsheet software: Creating a spreadsheet, managing spreadsheets, analysing data, formatting and presenting data, charts and graphs and quality control.

Unit 4:
Improving productivity using IT: Approaching a task, planning to work using IT, evaluating the use of IT and improving productivity and efficiency.

3. Managing Public Money

This free course titled “ Managing Public Money” is offered by The Open University (OU) through FutureLearn.

Duration: 4 Weeks @ 3 hours per week

Level: This is an introductory course meant for those who are employed in public financial management as well as for early career public finance professionals and is also suitable for those whose nature of job involves public financial management e.g. civil servant, social workers, doctors, engineers, police officers etc.

Certificate: You will be issued a certificate on successful completion of the course.

About the course: The focus of this course will be to make you understand the key principles involved in the management of public finance in public sector areas such as healthcare, education, policing, transport, justice, defence etc. This online course which is conducted in association with The Chartered Institute of Public Finance and Accountancy gets you introduced to the some of the important features of public sector financial management which, after learning you can make use of for purposes of public money management. In this course, you will also learn where from and the way the public money gets collected and how it gets distributed and utilized over the public welfare schemes and projects.

The following topics will be covered.

  • Differences between the financial management in the public and private sectors
  • The basics of various taxes and their features
  • Approaches applied in budgeting and their strengths and weaknesses
  • The key internal controls for managing the finances
  • The prevention of fraud and corruption
  • The 5 Es of value for money viz, effectiveness, economy, efficiency, equity and ethics.
  • Evaluation of costs and benefits of public services
  • Accountability and transparency in managing public money
  • The role and opinion of internal and external auditors and their importance.

At the end of the course, you will be capable enough to:

  • Understand the purpose of public financial management.
  • Make budgets in the public sector.
  • Understand the differences between incremental budgeting and zero-based budgeting.
  • Explain the importance of value for money and how public money is managed.
  • Understand and appreciate the role of auditors in the public sector.

4. Touch Typing Training

This free course titled “ Touch Typing Training” is offered by Alison.

Duration: 1-2 hours

Level: Intermediate

Certificate: You will be issued a certificate on successful completion of the course.

Having an official Alison document is a great way to celebrate and share your success.

It is ideal to include with Cvs, job applications and portfolios and a way to show your ability to learn and achieve high results.

About the course:

This course aims at developing “Touch Typing Skill” that will be beneficial for you for lifelong in c development of career and personal life. Alison provides this free online training course to get used to fingering of keyboard with speed so as to enable you to improve speed and accuracy in typing. The program includes typing tests which will aid you to type effectively and efficiently and help you enhance your productivity and profitability both at home and office.

On completion of this course, you will become well versed in identifying quickly the location of the letters and numbers on the keyboard and you will be able to type faster and more accurately.

5. Microsoft Digital Literacy – Computer Basics

This free course titled “ Touch Typing Training” is offered by Alison.

Duration: 3 -4 hours

Level: Basic

Certificate: You will be issued a certificate on successful completion of the course.

Having an official Alison document is a great way to celebrate and share your success.

It is ideal to include with CVs, job applications and portfolios and a way to show your ability to learn and achieve high results.

About the course:
Computing has become an inevitable part in our day-to-day functions and operations, it be office, home, shopping, banking, music, photos or communication, it’ s an undeniable and indisputable fact that computers play a predominant role which has brought about a shift in our lifestyle and the way we work and live. In this free online course, the first module provides coverage of the Microsoft Digital Literacy curriculum which gives an introduction to the fundamentals of computing.

This course describes the structures and functions of various components of a computer and introduces you to the basics of an operating system such as usage of a mouse, a keyboard etc.

Upon successful completion of this course, you will:

  • Acquire knowledge of the functioning of different parts of a computer, such as a keyboard, the hardware, operating system and network.
  • Learn about the different types of computers, memory, computer performance and programs.
  • Learn about Windows Vista GUI and menu options.
  • Manage files and folders on your own on your computer in an efficient manner.



Conclusion:

Employers mostly may be interested in choosing administrative assistants who have earned certification in the appropriate courses and who have undergone computer technology training with certification. You can enhance your professional image by becoming certified, from the employer’s point of view. The certification process also builds your skills and job knowledge and demonstrates your competency to potential employers.You might obtain additional, on-the-job training once hired. That way you can learn about the education and preparation needed to become a successful and competent administrative assistant. Get a quick view of the requirements as well as details about job duties and specializations explained in this article to find out if any of those suits your needs and make use of it for your career growth.

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